Multi-Witness Events

Clients can schedule a single proceeding to depose multiple witnesses back-to-back using the same Zoom and Depositions by Filevine link. This article outlines how it works and how to schedule these types of events.

 How It Works

• Single Link Access: Each multi-witness proceeding includes one Zoom link and one Parrot Depositions link.
• Separate Records for Each Witness:
  • Each witness will receive their own synced transcript, rough draft, invoice, and certificate (if applicable).
  • If a witness does not appear, they will receive a separate Certificate of Non-Appearance.
• Back-to-Back Format: You’ll need to know the number of witnesses and the total estimated duration before scheduling.
• No Additions After Start: You cannot add additional witnesses once the proceeding has started.
• Simultaneous Depositions: If you are deposing multiple witnesses at the same time, please leave a note when scheduling to help our team prepare.

How to Schedule a Multi-Witness Event

1. Log in at app.parrothq.com
2. Click ‘New’ → ‘Schedule proceeding’
3. In the Schedule proceeding modal:
   • Select the existing case or click ‘New Case’ to create one.
   • Fill out the deposition details. 
     • Be sure to:
       1. Add each witness as an attendee
       2. Assign each the ‘Witness’ role
       3. This will automatically format the deposition title (e.g., “Deposition of Jane Doe and John Doe”)
4. Upload the Deposition Notice
   • Upload your notice directly so it’s accessible to the reporter and attendees.
5. Upload Exhibits

   • You can upload exhibits in advance through this button, or email them to exhibits@filevine.com afterward.

     To rearrange exhibit order, click ‘Change exhibits order’

6. Edit, Reschedule, or Cancel
   • Click ‘Edit proceeding’ to adjust attendees and date/time or click ‘Cancel proceeding’ if needed.